Logging attendance shouldn’t take an hour — and Medicaid billing definitely shouldn’t require cross-referencing sticky notes, spreadsheets, and memory. Whether you’re tracking service minutes for compliance or preparing documentation for reimbursement, Kit helps school-based OTs do it faster, cleaner, and with fewer duplicate steps.
What Logging Attendance Usually Looks Like
If you’re like most OTs working in schools, tracking services might look like:
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- Jotting attendance on a post-it during the session
- Manually adding service minutes into a spreadsheet
- Digging through past notes when it’s time to log Medicaid
- Wondering if you even have all the data you need
It’s not just time-consuming — it’s hard to stay consistent.
Kit Makes It Easy to Track Services
Kit’s Instruction and Attendance features let you:
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- Log student attendance with just a click
- Mark absences with reasons like illness, provider absence, or holiday
- Auto-calculate service minutes per student
- Export a detailed attendance report with IEP time comparisons
- Copy Medicaid billing info directly into your billing software or download a report
“I used to dread Medicaid billing days. Now I just export my report and I’m done in 10 minutes.” — Amanda, OT
What It Looks Like in Practice
With Kit, it’s simple to:
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- Click to mark who’s present or absent
- Add notes or reasons for missed sessions
- View attendance trends and total minutes delivered vs. required
- Select the students you need and export reports in seconds
Why It Matters
Whether you bill Medicaid or not, attendance tracking is essential for:
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- Verifying that service minutes match IEPs
- Planning make-up sessions when needed
- Demonstrating service delivery during audits
If you do bill Medicaid, Kit saves you hours each month by letting you:
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- aotatay ahead of documentation — not behind it
How to Know What Needs to Be Made Up
Not every missed session requires a make-up — and Kit helps you track the type and reason for each absence so your team can make informed decisions. According to Devon Breithart, a school-based OT and expert in IDEA interpretation, the key issue is whether a missed service could result in denial of FAPE (Free Appropriate Public Education). It’s not just about the reason the session was missed — it’s about the impact.
👉 See The Dynamic OT Devon Breithart’s full article on missed related services
Want to Try It?
Kit for Teams is built by and for school-based providers — including OTs. Start your free 14-day trial (no credit card needed!) and see how simple it can be to track attendance, service time, and Medicaid logs all in one place.
More from This Series
This blog is part of our Kit Feature Deep Dive series for school-based OTs. Explore other posts in the series: