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When Behavior Is Communication, Not Defiance: A Guide for Special Educators

It’s week 5 (or 6 or 8… who can even keep track), and the honeymoon period is over. Behaviors are showing up — and not the “please see me after class” kind. More like the “pencil flying across the room while someone is crying under the table” kind.
By Lisa Kathman, M.S. CCC-SLP

You’re back to school, it’s week 5 (or 6 or 8… who can even keep track), and the honeymoon period is over. Behaviors are showing up — and not the “please see me after class” kind. More like the “pencil flying across the room while someone is crying under the table” kind.


Reframe Before Reacting

Here’s the truth: kids aren’t bad. They’re communicating. And when we reframe behavior as communication, we move from reacting to understanding.

Before responding to behavior, pause and ask:

  • What need is the student communicating?

  • Are expectations clear and consistent?

  • Does the student feel safe, seen, and supported?


Why Tracking Behavior Patterns Matters

Behavior is often the missing piece of the data puzzle. Without it, we’re left making assumptions. With it, we can:

  • Identify student behavior patterns and triggers.

  • Communicate clearly with teams and parents.

  • Build behavior support strategies that actually work.

For background on how behavior links to communication, see ASHA’s resources on behavior and communication and the Council for Exceptional Children’s guidance on positive behavior interventions.


How Kit for Teams Helps

Kit makes it simple to track both the big picture (caseload-wide tasks) and the granular details (student-specific incidents). This shifts documentation from crisis response to special education data tracking that empowers proactive planning.

Step 1: Track Caseload Tasks with To-Dos
Stay on top of parent check-ins, para training, and team meetings by labeling To-Dos “Behavior Support.”

Step 2: Document Student-Specific Incidents
Use Instruction Notes to log what happened and the context. Build a consistent data trail for IEPs and team meetings.

Step 3: Review Weekly for Patterns
Scan notes and tasks weekly to spot triggers, trends, and progress. Adjust supports proactively.


Quick Win

Spend 5 minutes a day logging. By the end of the week, you’ll see patterns that guide next steps.


📥 Free Resource: Behavior Support Quick Guide

Download the Behavior Support Quick Guide


Closing

Behavior isn’t about defiance — it’s about communication. With the right mindset and the right tools, your team can stop putting out fires and start building systems of support.

👉 Start my free trial of Kit for Teams

Lisa Kathman, M.S. CCC-SLP
Lisa Kathman is a veteran school-based SLP and the co-founder of SLP Toolkit, the parent company of Kit for Teams, and also co-founder of Bright Ideas Media, an inclusive, educator-led continuing education company. After two decades in the field — including serving as lead SLP in Arizona’s largest school district — Lisa is on a mission to simplify the day-to-day work of special education providers. She nerds out over data, documentation, and anything that helps special education teams feel more confident and less overwhelmed.

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