Medicaid and Attendance: A Smarter Way for SLPs to Track Services

Raise your hand if you’ve ever tried to piece together student service minutes using sticky notes, scribbled logs, or a memory you hope is accurate. Whether you’re billing Medicaid or just making sure you’re on track for IEP service minutes, you need a system that works — and works fast.

What Attendance and Billing Usually Looks Like

You might be:

• • Manually logging attendance in a paper binder

  • Creating separate logs for each district or administrator

  • Double-entering the same info for Medicaid

  • Getting blindsided when you’re asked for service summaries or documentation of services

And let’s be honest — it’s not sustainable.

Kit Makes Tracking Services Easier

Here’s how Kit for Teams helps you stay compliant, accurate, and organized:

• • Attendance Logging: Track attendance with just a few clicks. Mark absences and note reasons right in the system.

  • Service Minutes Report: Instantly view how much time you’ve delivered — and whether it aligns with IEP service recommendations.

  • Medicaid Billing Report: Pull all relevant data fields into one downloadable spreadsheet, ready to paste into your district’s billing system.

  • Copy for Billing: Use the “copy” button for each event to paste session info directly into your Medicaid billing platform.

“Having all my data, service minutes, and attendance in one place saves me hours — and so many headaches.” — Sarah, SLP

What It Looks Like In Practice

In just a few clicks, you can:

1. 1. Pull up the Attendance Report
   2. See total minutes delivered vs. required
   3. Export Medicaid billing data by student or date
   4. Sort by student, date, or service type to find what you need

When to Make Up Missed Sessions — And How Kit Helps Track It

Not all absences are treated equally. According to ASHA’s guidance on missed sessions, whether a missed service must be made up depends on the reason for the absence — and district policy. For example:

• • If you are absent, services may need to be made up.

  • If the student is absent due to illness, services typically don’t require make-up — unless the district decides otherwise.

  • If school is closed or there’s a fire drill, services may or may not need to be rescheduled.

When you log attendance in Kit, you can note the specific reason for each absence. This makes it easy to:

• • Identify which sessions qualify for make-up

  • Justify service time delivered vs. missed

  • Provide documentation during audits or due process

👉 Read ASHA’s guidance on missed sessions and compensatory services

Want to Try It?

Kit is built by school-based SLPs who know what this job really takes. Start your free 14-day trial — no credit card required — and spend less time documenting, more time helping students.

👉 Start my free trial

More from This Series

This blog is part of our Kit Feature Deep Dive series for school-based SLPs. Explore other posts in the series:

• How SLPs Plan IEP-Aligned Sessions With Less Stress

• How SLPs Collect IEP Data in Real Time — Without Sticky Notes

• SLP Scheduling That Works — Even With a Full Caseload

• See Progress Instantly: A Better Way for SLPs to Track Mastery

• How SLPs Can Walk Into IEP Meetings Prepared (Without the Panic)