SLP Scheduling That Works — Even With a Full Caseload

Whether you’re splitting time between multiple campuses or juggling every teacher at one busy school, scheduling as a school-based SLP can feel like trying to solve a Rubik’s Cube during recess duty. Here’s how Kit for Teams helps make flexible, realistic scheduling possible — even with a packed caseload.

Why SLP Scheduling Is So Complex

Your caseload isn’t the only thing driving your schedule. You’re also navigating:

• • Varying IEP service minutes
  • Rotating or A/B week calendars
  • Room availability that changes every quarter
  • Collaboration time with special education teachers or support staff

That’s a lot to manage — especially without a centralized place to keep track.

Kit’s Built-In Scheduler Solves for Flexibility

Kit was built with school-based scheduling chaos in mind. Here’s how it helps:

• • Add any kind of event to your calendar — from therapy to testing to planning time
  • Double-click, right-click, or use the “Create Event” button to quickly schedule sessions
  • Choose how often events repeat and edit them later (single events or full series)
  • Drag and drop sessions when schedules shift — no rebuilding required
  • Color-code and customize as needed, even attach your school calendars to track breaks
  • Create and customize rotating schedules, including weekly, monthly, or A/B cycles
  • View your full calendar and student service minutes in one place
  • Adjust sessions without having to recreate your schedule from scratch
  • Build your own events and assign students with a few clicks
  • Color-code and tag sessions for easier tracking

Everything updates live — so you can always see where you’re headed next.

“Being able to build a rotating schedule has been a game changer. I finally feel like my schedule works with me — not against me.” — Alicia, SLP

What It Looks Like In Practice

Open Kit and click on your calendar. Instantly see:

• • Your current week’s sessions and schools
  • Color-coded events for different student groups
  • Any sessions that need rescheduling

With a few clicks, you can:

• • Update the group attendance
  • Add missed service time
  • Plan around testing windows, holidays, or other interruptions

Flexible Scheduling Supports the Workload Model

ASHA emphasizes that SLPs should be scheduled based on total workload — not just number of students. Flexible scheduling models (like the 3:1 or cyclical model) allow for indirect services, IEP meetings, collaboration, and progress monitoring.

👉 See ASHA’s guidance on caseload and workload

Want to Try It?

Kit for Teams is built by school-based SLPs who know how complex scheduling really is. Start your free 14-day trial — no credit card required — and start building a schedule that works.

👉 Start my free trial

More from This Series

This blog is part of our Kit Feature Deep Dive series for school-based SLPs. Explore other posts in the series:

• • How SLPs Plan IEP-Aligned Sessions With Less Stress
  • How SLPs Collect IEP Data in Real Time — Without Sticky Notes
  • See Progress Instantly: A Better Way for SLPs to Track Mastery
  • How SLPs Can Walk Into IEP Meetings Prepared (Without the Panic)
  • Medicaid and Attendance: A Smarter Way for SLPs to Track Services